Executive Assistant
Location:     New York           State:     NY
Description
The Executive Assistant will provide seamless administrative support to the Director of Private Equity/Co-Head of Alternative Investments, as well as two other professionals on the Private Equity investment team. Successful candidate will be responsible for managing calendars, relationships and correspondence, for which he or she will be the first point of contact. This will require the Executive Assistant to develop a deep understanding of the business to establish priority based on the level of importance. 
 
Key results expected: Effective calendar management; well managed travel arrangements; timely and thorough preparation of expense reports; optimum screening of incoming communications and routing for action and follow-up; communication with both internal and external contacts; well proofed standard correspondence; comprehensive organization of meetings, luncheons and interviews as needed.
 
Responsibilities:
 

    * Answer telephones, schedule meetings, write correspondence, manage files (hard copy and electronic),  make copies, send faxes
    * Coordinate travel itineraries and book travel arrangements
    * Manage travel and expense request approvals, compile receipts and process T&Es
    * Sort through and distribute mail
    * Work with other assistants to manage group email box
    * Attend to periodic mailings of investment and other reports to clients
    * Assist in preparing presentations for Board and investor meetings
    * Additional administrative duties and special projects as deemed necessary

 
Job qualifications:
 

    * Strong interpersonal skills (positive attitude, approaches tasks with enthusiasm)
    * Self-motivated, results oriented, acute attention to detail
    * Ability to prioritize and handle multiple tasks with minimum supervision; a team player
    * Diplomacy, dependability and polished, professional appearance
    * Effective communicator with excellent written and other communications skills
    * Ability to maintain confidentiality and discretion
    * Flexibility and willingness to work overtime
    * Proficient in Microsoft Outlook, Word and PowerPoint. MS Excel also a plus
    * College degree with minimum of 5 years experience in similar role; commitment to performing an administrative function
    * Strong professional recommendations

 
 
Bessemer is a privately-owned, global wealth management and investment advisory firm that focuses exclusively on high net-worth families and their foundations and endowments. The Firm oversees in excess of $50 billion in assets for approximately 2,000 relationships and provides an integrated approach to the various investment, tax, legacy planning and philanthropic needs of its clients. Bessemer’s Alternative Investments Group has approximately $5 billion in assets under management allocated to private equity, real estate, private real assets, hedge and other third-party equity and fixed income funds. The Private Equity team is a group of 14 people that manages over $2.5 billion in investments with over 85 of the world’s leading venture capital, buyout, global private equity, real estate and other private real asset funds.